Worksheet: Training Resources Assessment

Objective Assess resources available to support trainings and document any gaps. Using the worksheet, review all training materials you have to determine what can be used as-is or adapted for iHRIS trainings. Also use the worksheet to begin identifying potential training sites and infrastructure needs. Planning iHRIS Trainings Training and support should be divided into […]

Worksheet: HIS Assessment Survey

Objective Conduct an assessment survey of existing HIS. Review the country’s eHealth strategy, if there is one, and document any policies that need to be followed. To conduct a broad-based assessment of the national HRIS, we recommend Assessing the National Health Information System: An Assessment Tool produced by the Health Metrics Network. You may also […]

Worksheet: Standard Datasets

Objective Document data standards, or standard ways of listing data in dropdown menus. Use the worksheet to identify all of the lists to be used in iHRIS and develop standard lists of data types for each. These will be added to the systems requirements for customization of iHRIS. While this worksheet documents standardized data lists […]

Worksheet: Customization of Fields

Objective Customize fields, forms, and modules in iHRIS according to the agreed-upon data standards. It is unlikely that iHRIS as installed will collect all the data you need using the standards that the stakeholders have agreed upon. That is why iHRIS has been designed to easily be customized. The software developers will probably need to […]

Worksheet: Issue Management List

Objective Monitor whether customizations are conforming to system requirements and log changes to requirements. The software developers typically work in short iterations to customize iHRIS to meet specifications, organizing informal tests as they do so. It’s a good idea to organize a user test during this time period, in which several of the eventual users […]

Worksheet: eHealth Readiness Assessment Checklist

Objective Assess available ICT infrastructure and support in the districts and/or facilities where iHRIS will be deployed. Before rolling out iHRIS to any new area, ensure that there is adequate support and infrastructure for the system. Visit the rollout areas to conduct pre-assessments, using the worksheet as a guide. The worksheet includes a template for […]

Checklist: Monitoring the Use of Data

Objective Establish routine evaluation of how data from iHRIS is used.  We have provided a checklist that can assist in data monitoring.  We recommend frequent data monitoring in order to improve data quality and use. Data Monitoring: Concepts  Stakeholders must value their data to increase data use.  Allowing for feedback will improve data users’ experiences […]

Worksheet: Helpdesk Log

Objective Plan for how to provide technical support for iHRIS over the long term. Establish a helpdesk and user documentation such as Frequently Asked Questions. Ongoing ICT support must be available to sustain the system. If you haven’t already, now is a good time to institute helpdesk procedures. The helpdesk is on call to answer […]

Worksheet: Data Quality Assessment Form

Objective Institute a regular data audit to validate the accuracy of HRH data. Distribute the Data Quality Questionnaire to internal users of iHRIS as part of a regular data audit. Data Audits: Concepts Conduct a regular (monthly, quarterly, or yearly) data audit to identify problem areas in iHRIS data collection, entry, and management procedures. As […]

Worksheet: Business Processes Documentation

Objective Plan for regular customizations of iHRIS to support emerging business processes. When business processes change or new processes are developed, document them using the worksheet. Use this documentation as a basis for making modifications to iHRIS to support the new processes. Business Processes: Concepts There may not someone on the team who has the […]