Stakeholder Leadership Group

Template: SLG Principles of Operation and Terms of Reference

Objective Agree on Principles of Operation and Terms of Reference for the SLG. We recommend the CapacityPlus Guidelines for Forming and Sustaining Human Resources for Health Stakeholder Leadership Groups as a  guide to forming and managing the SLG. In the first SLG meeting, use the template to agree on Principles of Operation and Terms of Reference […]


A planning phase is essential for defining the system requirements before installation of iHRIS begins. These requirements should build on the work done during the Assess stage. Planning (as well as all subsequent stages) should be done in consultation with stakeholders. Understanding the various perspectives of the stakeholders and finding areas of consensus are important […]

Example: Standard Operating Procedures for the Ministry of Health

Objective Document standard operating procedures that have been decided on by the SLG. The example Standard Operating Procedures document HR workflow at the Uganda Ministry of Health, HRIS management at the Ministry, and technical functions of HRIS at Ministry. Adapt this model to meet your own needs. Standard Operating Procedures: Concepts Members of the SLG […]


During the Deploy (or adaptation) phase, the implementation team installs iHRIS and customizes it to meet the system requirements. It is unlikely that iHRIS as installed will fulfill the requirements decided upon by the SLG. iHRIS has been designed to be easily customized by modifying fields, forms, and modules, or even programming new modules, if necessary. […]

Example: Pilot Findings Report and Assessment Checklist

Objective Prepare a final report of the pilot findings for presentation to the SLG. Assess the results of the pilot. The purpose of the pilot is to demonstrate the effectiveness of iHRIS to stakeholders. After the pilot phase is completed, share the results with the SLG and other relevant stakeholders. This is a crucial step. […]

Example: Pilot Report

Objective Run pilot reports and present them to the SLG. The example reports from Tanzania will give you an idea of the kinds of reports and their formats that would be useful to share with stakeholders when reporting on the pilot. Pilot Reports: Concepts You should produce pilot reports showing real data from iHRIS as […]

Presentation: Creating a Data-Sharing Agreement

Objective With the SLG, create a data-sharing agreement to set policies for how data will be shared, used, and protected. Use the presentation to explain to the SLG the benefits of sharing data and start a discussion on the terms of data-sharing agreements. Data Sharing: Concepts There are many reasons to share data among systems. […]

Example: Project Risks Status Update

Objective Document issues that come up during the pilot and consult the SLG on major changes that need to be made. This example status report from Namibia shows how to report issues that arise to the stakeholders and make recommendations for actions to take in response. Use this report as a model for documenting issues […]

Presentation: Pilot Activities and Results

Objective Meet with the SLG to share the pilot plan and decide how results will be communicated. This presentation is a template for presenting a pilot plan, which you can adapt to meet your needs. Pilot Plan: Concepts Before initiating the pilot, share the pilot plan with the SLG. The plan should include the following […]

Example: HRIS Progress Report

Objective Institute routine reporting of scale-up progress to the SLG. During the scale-up process, routine reporting of progress to the SLG is critical. The SLG needs to be kept apprised of activities undertaken, their results, and next steps in order to ensure that the objectives of the iHRIS implementation are being met. Progress reports should […]