data use

Presentation: Using HRH Information to Answer Key Policy and Management Questions

Objective With stakeholders, begin defining the HRH policy and management questions that need to be answered by the HRIS. Information lacks value unless it is used to answer questions and inform decision making. Defining key questions helps refine the system requirements, data collection needs, and reporting formats for iHRIS. Think of questions that are often […]

Tipsheet: Sources of HRH Data

Objective Understand the sources of HRH data and communicate the value of health workforce information. As much as possible, the HIS should use common datasets and a standardized data exchange format. This will ensure that the HRIS can regularly share data with other systems. Linking HRH data with broader health information–such as disease burden, health […]

Presentation: Creating a Data-Sharing Agreement

Objective With the SLG, create a data-sharing agreement to set policies for how data will be shared, used, and protected. Use the presentation to explain to the SLG the benefits of sharing data and start a discussion on the terms of data-sharing agreements. Data Sharing: Concepts There are many reasons to share data among systems. […]

Example: Human Resources Quarterly Management Review

Objective Assess routine reporting needs. Document standard operating procedures for reporting. The Human Resources Quarterly Management Review provides an example of how routine reports produced by iHRIS may be presented to decision makers, based on quarterly reports made to Lutheran Medical Services in Namibia. Use this example as a model for designing your own routine […]

Case Study: Human Resources Management Training

Objective Implement a training program in data use for senior executives and other data users. Training senior executives in the effective use and governance of information is essential to ensure that iHRIS improves workforce planning. Collaborate with the SLG to select trainees guided by their job descriptions or anticipated tasks. Key trainees include directors, assistant […]


The decision to scale up iHRIS to its planned reach—to all districts in the country, for example—should not be taken for granted. It depends on the successful conclusion of the pilot demonstration. A successful pilot often creates momentum and enthusiasm for adopting iHRIS more widely, including adding additional components of the iHRIS Suite. Scaling up […]

Checklist: Monitoring the Use of Data

Objective Establish routine evaluation of how data from iHRIS is used.  We have provided a checklist that can assist in data monitoring.  We recommend frequent data monitoring in order to improve data quality and use. Data Monitoring: Concepts  Stakeholders must value their data to increase data use.  Allowing for feedback will improve data users’ experiences […]


iHRIS requires ongoing support and improvement to ensure sustainability. Further development of iHRIS should be driven by its usefulness to stakeholders and data users. Regular monitoring and evaluation determines what iHRIS is accomplishing, what needs to be improved, and whether results are being achieved. HRIS performance measures are benchmarks for evaluating how efficient and effective […]