data quality

Tipsheet: Sources of HRH Data

Objective Understand the sources of HRH data and communicate the value of health workforce information. As much as possible, the HIS should use common datasets and a standardized data exchange format. This will ensure that the HRIS can regularly share data with other systems. Linking HRH data with broader health information–such as disease burden, health […]

Template: Sample Data Collection Forms

Objective Revise data collection forms to provide the minimum necessary dataset to answer policy and management questions. We have provided sample health worker data collection forms in a paper version, for collecting data by hand, and a spreadsheet version, for collecting data on the computer. We have also provide a data collection form designed for […]


A planning phase is essential for defining the system requirements before installation of iHRIS begins. These requirements should build on the work done during the Assess stage. Planning (as well as all subsequent stages) should be done in consultation with stakeholders. Understanding the various perspectives of the stakeholders and finding areas of consensus are important […]

Example: HRIS Data Quality Guidelines

Objective Institute procedures to reduce data entry errors. Use the example guidelines from Uganda as a model for preparing a data quality plan, with the goal of minimizing errors during data entry. Data Quality: Concepts When entering data from paper forms, maintaining the quality, or accuracy, of the data is the most important consideration. Introduce […]


The decision to scale up iHRIS to its planned reach—to all districts in the country, for example—should not be taken for granted. It depends on the successful conclusion of the pilot demonstration. A successful pilot often creates momentum and enthusiasm for adopting iHRIS more widely, including adding additional components of the iHRIS Suite. Scaling up […]

Worksheet: Data Quality Assessment Form

Objective Institute a regular data audit to validate the accuracy of HRH data. Distribute the Data Quality Questionnaire to internal users of iHRIS as part of a regular data audit. Data Audits: Concepts Conduct a regular (monthly, quarterly, or yearly) data audit to identify problem areas in iHRIS data collection, entry, and management procedures. As […]

Example: Employee Record Update Protocol

Objective Develop a routine schedule and procedure for collecting and updating human resources data. Establish a procedure and schedule for updating data in iHRIS. We have included a routine data update protocol developed in India as an example. Data Maintenance: Concepts To provide an accurate picture of the available health workforce, iHRIS should be updated […]