Checklist: Monitoring the Use of Data


Establish routine evaluation of how data from iHRIS is used. 

We have provided a checklist that can assist in data monitoring.  We recommend frequent data monitoring in order to improve data quality and use.

Data Monitoring: Concepts 

Stakeholders must value their data to increase data use.  Allowing for feedback will improve data users’ experiences in understanding and analyzing data and expand the overall use of HRIS data. It will also increase the value of the data and foster data demand.

Data users’ needs will change over time, so plan for updating reports. In conjunction with making improvements to iHRIS, training on data use should be routine. As new users become engaged, they need to be able to understand the value of iHRIS as an HRH strengthening tool, as well as interpret iHRIS data for decision making.

Monitoring, evaluating, and communicating how data are used will improve data demand and use over time, ensuring the value of iHRIS. Suggested areas for feedback and evaluation are:

  • availability of data
  • quality of data
  • content of reports and variables in iHRIS
  • presentation of data, including charts and graphs
  • flow of information and lag time in reporting
  • skills in using data, including data analysis and interpretation
  • interoperability of iHRIS with other systems
  • engagement of users and stakeholders
  • use of data to make recommended policy and management changes
Tool filename (offline version): Tool5-G.doc; download tool (Internet connection required)